Privacy Policy

Introduction

This Privacy Policy describes how the Worldwide Phonecards Collectors Club (“we”, “us”, “our”) collects, uses, and protects the personal data of users (“you”) who interact with our website at https://phonecardscollectorsclub.com (the “Website”) or who apply for membership in the association.

We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR – EU Regulation 2016/679) and applicable Italian and international privacy laws.

Data Controller

Worldwide Phonecards Collectors Club
Piazza Basilicata 2, Torino, Italy
Tax Code (Codice Fiscale): 97901400016
Email: [email protected]
Phone / WhatsApp: +39 331 179 3728

Definitions

• Website / Application: The website available at https://phonecardscollectorsclub.com.
• User / You: Any individual who accesses the Website or applies for membership.
• Personal Data: Any information relating to an identified or identifiable natural person.
• Processing: Any operation performed on personal data (collection, storage, use, deletion, etc.).
• Data Controller: The entity that determines the purposes and means of processing personal data — in this case, the Worldwide Phonecards Collectors Club.
• Service Provider / Data Processor: Any third party that processes data on behalf of the Data Controller.
• Cookies: Small files placed on your device to store information about your browsing activity.
• Usage Data: Data collected automatically during use of the Website (e.g. IP address, browser type, pages visited).

Data We Collect

4.1 Data You Provide Directly

When you apply for membership or contact us, we may collect:

• First name and last name
• Email address
• Phone number
• Postal address (street, city, province/state, postcode, country)
• Date and place of birth (required for membership registration under Italian law for non-profit associations)
• Social media profile information (optional, for community purposes)

4.2 Usage Data

When you use the Website, we may automatically collect:

• IP address and browser type
• Pages visited and time spent on each page
• Device type and operating system
• Referring URLs

Where possible, this data is collected in anonymised or aggregated form.

How We Use Your Data

We use the personal data we collect exclusively for the following purposes:

• Membership management: To register you in the official membership register (registro soci) of the association, as required by Italian law for non-profit organisations.
• Communication: To send you newsletters, updates, event announcements (including PIM – Phonecards International Meeting), and other association-related communications.
• Direct contact: To respond to your enquiries or requests.
• Payment processing: To process membership fees via PayPal or bank transfer (IBAN).
• Legal compliance: To fulfil any legal obligations applicable to non-profit associations under Italian law.

We do not sell, rent, or share your personal data with third parties for marketing, advertising, or profiling purposes.

Legal Basis for Processing (GDPR)

Under the GDPR, we process your personal data based on the following legal grounds:

• Performance of a contract / membership relationship: Processing is necessary to manage your membership of the association (Art. 6(1)(b) GDPR).
• Consent: For newsletter subscriptions and optional communications. You may withdraw your consent at any time without affecting the lawfulness of prior processing (Art. 6(1)(a) GDPR).
• Legal obligation: For maintaining the official membership register as required by Italian law for non-profit associations (Art. 6(1)(c) GDPR).
• Legitimate interest: For anonymous website analytics to improve the Website, where this does not override your rights and freedoms (Art. 6(1)(f) GDPR).

Cookies and Tracking Technologies

Types of Cookies We Use

Essential / Necessary Cookies (Session)
Required to provide core website functionality (navigation, language preference, contact forms). These cannot be disabled without affecting site functionality.

Preference / Functionality Cookies (Persistent)
Used to remember your choices (e.g. language selection via Polylang). These are set by us and do not track you across other websites.

Analytics Cookies (Persistent)
We use Independent Analytics, a privacy-friendly analytics tool that does not use identifying cookies and does not share data with third parties. We do not use Google Analytics or any similar tracking services.

Third-Party Cookies
Our Website embeds YouTube videos. When you interact with embedded YouTube content, YouTube (Google LLC) may set cookies on your device. Please refer to Google’s Privacy Policy for details. Where required by law, you will be asked to consent before third-party content is activated.

We do not use advertising, remarketing, or profiling cookies of any kind.

Cookie Consent

You may manage your cookie preferences at any time via the cookie consent banner on our Website. For full details, please see our Cookie Policy.

Third-Party Services

We use the following third-party services that may process your personal data. Each operates under its own privacy policy. We do not use Google Analytics, Facebook Pixel, or any advertising or remarketing tracking services.

Payments

Membership fees may be paid via:

• PayPal: We do not store your payment card details. All payment data is processed directly by PayPal in accordance with PCI-DSS standards.
• Bank Transfer (IBAN): When you pay by bank transfer, we receive only the information contained in the transaction record (name and transfer reference). No additional financial data is stored.

Data Retention

We retain your personal data for as long as necessary for the purposes described in this Policy:

• Membership data (name, address, date of birth, etc.): retained for the duration of your membership and for the period required by Italian law for non-profit associations after termination.
• Email address and phone number: retained for as long as you remain subscribed to our communications. You may request deletion at any time.
• Usage data / analytics: retained in aggregated, anonymised form with no fixed retention period.

When data is no longer needed, it is securely deleted.

Transfer of Personal Data

Your data is stored on servers located within the European Economic Area (EEA) via Hostinger. Some third-party services (such as PayPal and YouTube) may process data outside the EEA. Where this occurs, appropriate safeguards are in place in accordance with Chapter V of the GDPR (e.g. Standard Contractual Clauses).

Your Rights under the GDPR

If you are located in the European Economic Area, you have the following rights regarding your personal data:

To exercise any of these rights, contact us at [email protected] or +39 331 179 3728. We will respond within 30 days.

California Residents (CCPA)

If you are a resident of California, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request its deletion, and the right to opt out of the sale of personal information. We do not sell personal information. To exercise your rights, please contact us at [email protected].

Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Access to personal data is limited to authorised personnel only. No method of transmission over the internet or electronic storage is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

Links to Other Websites

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before providing any personal data.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Significant changes will be announced on the Website. The date of the most recent revision is indicated at the top of this page.

Contact Us

For enquiries specifically relating to PIM – Phonecards International Meeting: [email protected]